Generate
Produce an actual letter for a recipient from a template, with a live preview, download, and print.
Generate is where you produce an actual letter — pick a template and a recipient, and SigmaTurn fills in the placeholders automatically from that employee's record.
Generating a letter
- 1Go to Letter → Generate and click Add New.
- 2Pick a Letter Type (template) — its default body text loads in automatically — and a recipient: choose an existing Employee Name to auto-fill all their details, or type a free-text name for someone who isn't in the system (only their name will fill in, since the rest of the placeholders need an employee record).
- 3Adjust the Description body text and the page margins under Adjust space setting — Left, Right, Top, and Bottom in pixels (each defaults to 20).
- 4Insert any placeholder you need from the Available Variables list at the bottom of the editor — click one to drop it into the body.
- 5Watch Preview Letter on the right update live as you edit, with real values filled in — you can Download or Print a one-off PDF straight from it even before saving, handy while you're still drafting.
- 6Save (Update on an existing letter) once it's ready.
Finding and editing letters
The list shows Employees, Letter Type, Created, and Action. Opening a letter to edit it shows Letter Details on the left and a live Preview Letter on the right (with Download and Print buttons) — but Letter Type and Employee Name are locked once a letter exists, shown greyed out; only its body text and margins can be changed after the fact.
Key fields
- Letter Type used, and recipient (Employee Name or free-text name, locked after creation)
- Description (body text), and page margins (Left/Right/Top/Bottom in pixels)
- Available Variables — ##CURRENT_DATE##, ##EMPLOYEE_ID##, ##EMPLOYEE_NAME##, ##EMPLOYEE_ADDRESS##, ##EMPLOYEE_JOINING_DATE##, ##EMPLOYEE_EXIT_DATE##, ##EMPLOYEE_PROBATION_END_DATE##, ##EMPLOYEE_NOTICE_PERIOD_START_DATE##, ##EMPLOYEE_NOTICE_PERIOD_END_DATE##, ##EMPLOYEE_DOB##, ##EMPLOYEE_DEPARTMENT##, ##EMPLOYEE_DESIGNATION##, ##SIGNATORY##, ##SIGNATORY_DESIGNATION##, ##SIGNATORY_DEPARTMENT##, and ##COMPANY_NAME##
A letter's placeholders are filled in fresh every time you view or download it, not when it was first created — so if you correct an employee's record later (like their joining date), a letter generated earlier will show the corrected value the next time it's viewed or downloaded.
Once a letter is generated, you can't switch its Letter Type or reassign it to a different Employee Name from the edit screen — both are shown locked; only the body text and margins stay editable.
Yes — type their name as free text instead of picking an employee, though only the name placeholder will fill in; the rest stay blank.
Yes — placeholders are resolved at view/download time, so a later view or download will reflect the corrected information.
No — Letter Type and Employee Name are locked once a letter exists; only its body text and page margins can still be edited.
Yes — Preview Letter updates live as you edit, and you can Download or Print directly from it.